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The introduction of the National e-Invoicing System (KSeF) represents a significant change for Polish entrepreneurs. According to the Ministry of Finance, the obligation to use KSeF will be implemented in phases. The originally planned mandatory implementation date of July 1, 2024, has been postponed due to an external IT audit of KSeF, which influenced the change in the schedule.
Oracle NetSuite, as a leading cloud ERP system, is fully prepared to support KSeF. Our solution provides automatic integration with the Ministry of Finance's platform, enabling the generation, sending, and receiving of e-invoices in compliance with new legal requirements. The system automatically validates documents before submission, eliminating the risk of errors and rejections.
The implementation process of KSeF in NetSuite is straightforward and efficient. We begin by analyzing the current invoicing processes, then configure the system according to KSeF's technical requirements, followed by comprehensive testing. We also provide training for the team to ensure a smooth transition to the new e-invoicing system.
The biggest challenge is integrating existing ERP, accounting, and invoicing systems with KSeF. This often requires modifications to the software or the implementation of dedicated integration solutions (APIs).
Introducing structured e-invoicing necessitates adjusting internal processes, such as document circulation, invoice approval, and archiving.
Employees must be trained on how to use the new system and understand the changes in invoicing processes. Training should also include practical examples to ease employees’ adaptation to new procedures.
Sending invoices over the internet requires ensuring an appropriate level of data security. It is essential to protect against unauthorized access and data loss.
Understanding KSeF's technical specifications and the XML (FA) format can be challenging for non-technical individuals. It is advisable to seek assistance from IT specialists. Expert support will help avoid mistakes and streamline system implementation.
Implementing KSeF involves costs for purchasing or modifying software, training, and potential technical support. Additionally, the time required to adjust internal processes and integrate the system must be considered.
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Key deadlines for your company:
As an Official Oracle Partner, we guarantee a smooth transition to KSeF while maintaining the continuity of business processes. Our solution not only ensures compliance with regulations but also accelerates accounting processes and reduces administrative costs.
